Junior Procurment Specialist

Job summary

This role is ideal for an ambitious individual with up to two years of experience in procurement, supply chain, or a related field. The specialist will be responsible for the daily execution of procurement tasks, ensuring timely and cost-effective acquisition of goods and services, and managing the critical documentation required for our import processes.

Position Overview

We are seeking a highly motivated and detail-oriented Junior Procurement Specialist to join our team. This role is ideal for an ambitious individual with up to two years of experience in procurement, supply chain, or a related field. The specialist will be responsible for the daily execution of procurement tasks, ensuring timely and cost-effective acquisition of goods and services, and managing the critical documentation required for our import processes.

Key Responsibilities

• Supplier Relationship Management:
  • Serve as the primary point of contact for routine communication and correspondence with domestic and international suppliers.
  • Assist in evaluating supplier performance, negotiating minor terms, and ensuring adherence to contractual agreements.
  • Resolve routine issues related to delivery, quality, and invoicing in a timely manner.
• Purchase Order (PO) Management:
  • Accurately and efficiently prepare, issue, and track Purchase Orders (POs) based on approved requisitions.
  • Monitor PO status and follow up with suppliers to confirm delivery schedules and resolve discrepancies.
  • Maintain organized and up-to-date records of all procurement activities and PO files.
• Import Documentation & Logistics:
  • Manage and prepare essential documentation for the import process, including commercial invoices, packing lists, certificates of origin, and other necessary customs documents.
  • Coordinate with logistics partners, freight forwarders, and customs brokers to ensure smooth and compliant delivery of imported goods.
  • Assist in verifying that all imported goods meet regulatory and company compliance standards.
• Administrative Support:
  • Maintain the vendor database and procurement tracking systems.
  • Support the senior procurement team with data collection, reporting, and market research.

Qualifications

• Experience: Up to two (2) years of professional experience in a procurement, purchasing, or supply chain role.
• Education: A Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field is preferred.
• Skills:
  • Strong communication and negotiation skills (written and verbal).
  • Proficiency with Microsoft Office Suite (Excel is a must) and experience with a Procurement/ERP system (e.g., SAP, Oracle, NetSuite) is a plus.
  • Exceptional attention to detail and organizational skills.
  • Basic understanding of import/export procedures and documentation (Incoterms knowledge is highly beneficial).
  • Proven ability to manage multiple tasks simultaneously in a fast-paced environment.

Why Join Us?

We offer a challenging and rewarding role where you can quickly develop your career in global procurement. You will be instrumental in ensuring the efficiency of our supply chain and will receive mentorship to grow your negotiation and strategic sourcing skills.